Preparing to embark on a massive data migration? Read this first

These days, massive data migration initiatives are begun with good intentions. More often than not, organizations are simply trying to get their arms around all their data to better optimize and transform their company.

Unfortunately, data migrations are often viewed as risky and difficult endeavors, and for good reason. According to Gartner, 83% of them are considered failures.

So before your organization begins the long journey of a data migration, here are a few important things you need to think about first.

Can your destination actually hold all the data you plan on migrating?

The amount of enterprise content being created today is staggering. There is simply too much data being created too fast. And yet, the largest application implementation can often only handle a sliver of the content a company produces. Why would you take the risk and go through all the challenges of a massive data migration if the destination can’t hold all the data you’re migrating?

What is the lifespan of the application you’re migrating into?

Let’s say your organization can overcome the typical risks and challenges of a massive migration. Have you thought about what happens next? Even if your migration is a success, how long will it be before you’ll need to migrate again?

What is the ROI for moving?

Too often, organizations aren’t strategic in their choice to migrate their data. But a massive migration is, well, massive. It takes a significant amount of resources to complete. This prompts this question: What value is your organization getting in return? Is it quantifiable to assess if moving is the right decision? What are the costs to move this into another repository instead? Understanding the full picture is key before committing such a large amount of resources and effort.

What are you planning on migrating?

There is probably a lot of data that you likely won’t want to migrate, let alone keep at all. It’s critical to understand what exactly will be moved over to the new destination in the migration because you really should be cleaning that data first to minimize the sheer amount of information that gets moved over. Moving a haystack to another field isn’t going to solve the “finding a needle” problem.

Shinydocs can help by analyzing and removing Redundant, Obsolete and Trivial (ROT) data from your existing information ecosystem before you proceed any further.

How will you categorize information in the new system?

Once your data is in the intended destination, how will you ensure that it is placed where it belongs? If you haven’t yet, it’s time to start thinking about how you’ll ensure the content has the right metadata associated with it to ensure it’s findable. And while finding what you need when you need it is vital, you also need to ensure this is done in a reasonable timeline.

Is a massive data migration worth it?

These are difficult questions to answer, but if you take the time to really think about your answers, your organization will be much better off for it.

And in the end, if a data migration is beginning to seem less and less like a sufficient option, there are other options that might be better aligned with your business objectives. After all, the future of knowledge management is actually in a connected ecosystem and not a single application. This simple fact has propelled us forward to develop solutions that abandon much of the traditional approach in favour of understanding, securing, and making content searchable, eliminating the need to migrate massive amounts of content to legacy Enterprise Content Management providers altogether.

If this new, more efficient approach sounds intriguing, check out our latest video featuring Shinydocs’ CEO, Jason Cassidy, where he discusses the next generation of content management and how this methodology can help organizations like yours.

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