If your company is like most, you have a lot of information stored and siloed in multiple locations. 

A single employee may have files on their desktop, shared folders, cloud storage, and more. You may have documents scattered across the network on servers and file shares. 

The result? 

You can’t find what you’re looking for when you need it. 

Thankfully, an enterprise search tool can help. 

Enterprise search tools enable your employees to filter through all company content by date, document type, and other attributes. 

Implementing enterprise search tools offers numerous benefits to businesses of all sizes. In this post, we will discuss the top three ways that enterprise search can impact your organization — so read on!

What is Enterprise Search and How Does it Work?

Enterprise search is the process of searching for and retrieving information from multiple content sources across your organization. Enterprise search software uses powerful technology to scan and index millions of documents so employees can quickly locate and access the most relevant content.

An enterprise search tool like Shinydocs lets users filter searches by date, document type, or other attributes. You can then rank your search results based on relevance. For instance, if you are looking for a file from last year about a project you worked on with a colleague, it may help you find what you are looking for if this file is ranked higher than other files from other projects that are not relevant to your search query. 

How Enterprise Search Can Help Your Business 

Increase Productivity by Reducing Search Time

Enterprise search allows employees to optimize their time by accessing the information they need in a matter of seconds. Whether finding and sharing the latest sales figures or accessing their own files, enterprise search makes it easy for your people to do more with their day by empowering them with lightning-fast access to documents across your organization. 

With a company-wide enterprise search tool, your employees can find the information they need when they need it — no matter where that data lives or how many files have been created over time. This means less time spent searching through folders on laptops and tablets and more time spent doing what really matters: getting work done. 

Improve Data Security & Satisfy Regulations

Enterprise search is a powerful mechanism for securing and managing content. Shinydocs’ company-wide search tool inherits access permissions from all your connected content resources, so users can only access authorized content. With this additional prodsecurity, you can minimize risk exposure from data breaches or other threats to your company’s sensitive information. In turn, enterprise search improves data security for confidential and non-confidential information stored across multiple repositories or departments. 

Enterprise search also helps you comply with industry regulations, such as those outlined by GDPR and HIPAA, by giving you complete control over the data in each user profile, including what sources are available for them to access. In turn, this gives every employee the power needed when working within regulated industries — and lets management know who has access to information at any given time. 

Make Informed Business Decisions 

Enterprise search lets you find the right information at the right time. With just a few clicks of your mouse, an enterprise search tool can help you make better business decisions by allowing you to quickly access valuable data without having to manually sift through hundreds or thousands of files to find what you need to make important data driven decisions. 

For example, you can use enterprise search tools to quickly retrieve all emails containing a specific keyword or phrase without having to manually search through each email one at a time.

Enhance Customer Experiences with Enterprise Search

In addition to increasing productivity and improving data security, enterprise search can help you enhance customer experiences. Enterprise search software accelerates the search process, so there’s no more waiting for someone to find the document you need or having to call multiple people to get information from different departments. 

With the power of enterprise search, your service teams can provide accurate and up-to-date information in seconds — and with just one query. This way, customers contacting your team for help will get answers faster than ever.

How to Get Started with Shinydocs Enterprise Search 

Shinydocs enterprise search connects all information from network drives, corporate repositories, personal drives, and individual share sites into one centralized interface. This interface provides users with an accessible and user-friendly search experience.

The platform also allows for ad hoc searching, which means users can quickly find what they’re looking for without having to know where it is stored. By leveraging Shinydocs’s advanced text analytics and extraction capabilities, you can identify keywords or themes within documents so that users don’t waste time searching through unrelated files or material. 

Additionally, Shinydocs software can integrate seamlessly into existing IT environments, so you can ensure everyone on your team has access to the information they need when they need it most.

There are many benefits to implementing enterprise search software, but it is essential to take a step back and consider the impact it can have on your business. We’ve covered four key areas where Shinydocs Enterprise Search Software can help improve your organization. If you want an easy way to make work easier for everyone in your company, check out our demo today!

Closing Considerations

In today’s digital landscape, implementing enterprise search is not just a good idea — it’s a business necessity.

As organizations grow, they need to be able to access information more easily and quickly. They also need to be able to use that data in more effective ways to drive business results. 

Enterprise search enables people within the organization — from the front line to management — to find the information they need quickly when they need it. This helps to minimize time spent searching for information while maximizing productivity and efficiency. In turn, enterprise search makes it easier for your organization to get things done. 

So what are you waiting for? Implement enterprise search today, so your business can be better tomorrow.

At Shinydocs, rethinking data means constantly questioning our assumptions, reimagining what’s possible, and testing new ideas every step of the way to transform how businesses function.

We believe that there’s a better, more intuitive way for businesses to manage their data. Contact us to improve your data management, compliance, and governance.