UNSTRUCTURED DATA DISCOVERY

Visibility into all your files, documents, and media on one platform.

Monitor content across your organization with our data discovery platform and get insights to improve your business and manage risk.

Watch A 3 Minute Demo

Someone working at a computer doing data discovery

Data Discovery illustrated image of two people moving files into a folder

CONTENT INVENTORY

Get a complete inventory of your unstructured data.

Shinydocs crawls your content repositories and then uses rules to identify and classify your files, documents, records, and media to create a regularly updated master content inventory. It is invisible to your employees and works in the background while your team focuses on their day jobs.

Detailed insights. Our software uses metadata crawling, text extraction, and optical character recognition to give you more context about your content.
The complete picture. Inventory content stored in file shares, SharePoint, Microsoft 365, OpenText, email servers, and more.

DATA VISUALIZATION

Explore your content with context.

Results of your unstructured data inventory are displayed on an interactive dashboard that allows you to explore what content you have by file format, storage location, age, last update, and other parameters such as classification, tags, and results based on the scope of your crawl.

Customized data visualizations. Filter, dig in, and ask questions of your data to get key context quickly.
Detailed reports. Let us build a customized report with recommendations on how you can action your content to get the most value.

Data Discovery illustrated image of person moving files around

EASIER INFORMATION GOVERNANCE

Continuously monitor content.

Monitor locations where content is created to continuously identify duplicate and obsolete files, spot security issues, maintain compliance, and manage your records and information more effectively.

Manage information governance in-place. Automatically classify and tag new content as it’s created.
Custom identification. Define custom rules based on the way you classify different content types to give you additional detail in your inventory.

See our data discovery software in action.

Shinydocs automates the process of finding and identifying content across your organization, wherever it is.

Discover content wherever it’s created.

Build an ongoing inventory of content, wherever users create it across your organization. The inventory includes content in file shares, network drives, personal drives and systems like:

M365

Exchange

Documentum

Sharepoint

ContentServer

Box

FileNet

Maximo

OneDrive

Teams

DATA DISCOVERY PLATFORM

How our customers get value from Shinydocs Discover

Our unique combination of software and strategy has been developed alongside customers to ensure your ongoing success with unstructured data projects.

We work hard to ensure that implementation runs smoothly with minimal resources from your team. Our knowledgeable team can help apply best practices and strategic guidance to your initiatives.

Automate records classification

Let your users work the way they prefer by automating ongoing records classification wherever content is created. Classify and meta tag in-place, automatically.

More About Records Management

Make decisions with all your data

Find and add context to analysis with unstructured data. Combine objects from files like customer IDs or engineering codes, with structured data to get the full picture.

More About Unstructured Data

Compliance, legal, and audits

Use automated data discovery to quickly find content containing information related to legal, compliance, and audit response support.

Jay Hitchcock, Director of Digital Transformation Office at Bruce Power

“Visibility is everything. If we didn’t have Shinydocs, there’s no way we could have disseminated what was in all those shares to make business decisions on data. It’s probably the most transformative thing that we’ve done digitally.”

Jay Hitchcock, Director of the Digital Transformation Office

Get the full picture with data discovery.

Who said unstructured data management has to be overwhelming? With Shinydocs, you get full visibility over all your files, documents, and media so you can easily manage the data you know about, and the data you don’t.

Before Shinydocs Discover

Hunt through multiple repositories to find the latest version of a file
Mobilize teams of staff to respond to important information requests
Decisions are only partially data-driven using the 20% data that is structured and usable
Employees resist records management policies because they feel inconvenient
It’s difficult to attest to compliance with standards, guidelines, and regulations

After Shinydocs Discover

You always know what content you have and where it is
One admin can find all relevant content in seconds
Decisions are made with the full context and knowledge of your organization
Records are classified automatically as new content is added to your repositories
Confidently attest to compliance by using your complete content inventory

Frequently Asked Questions

What is data discovery?

Data discovery is the process of identifying, locating, and understanding the data assets within an organization. It involves cataloging and analyzing data to gain insights into how it is used, where it is stored, and who has access to it.

How can data discovery benefit my organization?

Data discovery can help organizations gain a better understanding of their data assets, leading to improved data governance, increased data security, and more effective use of data to drive business decisions. It can also help organizations meet regulatory requirements and reduce the risk of data breaches.

How can data discovery benefit my organization?

There are a variety of tools available for data discovery, ranging from basic metadata management tools to more advanced AI-powered platforms. These tools can help organizations identify data assets, categorize data by type and sensitivity, and monitor data access and usage.

How can I ensure data privacy and security during the data discovery process?

Data privacy and security are critical considerations during the data discovery process. Organizations should ensure that all data discovery tools and processes adhere to relevant data privacy and security standards, such as GDPR, HIPAA, or CCPA. They should also implement access controls, encryption, and other security measures to protect sensitive data.

How can I get started with data discovery?

Getting started with data discovery involves identifying your data assets, assessing their value and sensitivity, and selecting the appropriate tools and processes to catalogue and analyze them. Organizations should also establish clear data governance policies and processes to ensure that data discovery is conducted in a consistent and controlled manner.

Book a call to discuss putting your unstructured data to work.

Chat with one of our knowledgeable specialists who can help you get started with the right data discovery solution based on your goals.

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