Duplicate Analysis & Content Sprawl Cleanup
Shinydocs identifies duplicate and obsolete content that can be eliminated to declutter your content, reduce your storage bills, and free-up IT admin resources. Shinydocs provides an extensive library of out-of-the-box rules to identify duplicates and obsolete files, and you can add your own rules that are customized to the needs of your organization.
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Problem
Collaboration organically creates content clutter that is increasingly difficult to manage.
Collaboration and convenience copies mixed with the adoption of multiple applications creates content sprawl across your organization, which increases risk and makes it difficult for users to quickly find the content they need to do their jobs. Recently, hybrid work and remote teams have accelerated content sprawl across multiple repositories, leading to more duplicate and obsolete content. This clutter ties up valuable storage space, increases costs, and requires IT admin resources to manage redundant data. Direct costs aside, unmanaged content sprawl can lead to outdated or wrong content being used in decision-making and business processes, creating operational slowdowns and profitability hits to the organization.
Solution
Automated content cleanup to proactively manage clutter Shinydocs automates the process of finding the unstructured data that exists in disparate repositories and uses advanced classification techniques to identify duplicate and obsolete files for elimination. A hashing algorithm identifies redundant files at their source and gives the admin visibility and control over actions to be taken with the document, such as deletion or migration.
Benefit
Less time hunting for content, less IT overhead, and more time for efficient work
Clean-up happens in place without moving files or disrupting your users. Shinydocs automates the management of large volumes of data across diverse storage locations, then visualizes your results with an intuitive dashboard that enables you to easily identify content to be migrated, moved to cold storage, or deleted entirely.
Value
Controlling content clutter contributes direct value to your organization by optimizing storage space and costs, reducing IT resource overhead, and improving employee productivity.
