Records Management SOFTWARE

Automatically classify records, wherever they are created.

Do your records management in-place. Our software automates the identification and classification of records as they are created across the organization.

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Person at a computer working on records management

Layer records management capabilities on top of all your content sources.

Your users create content in many locations across your organization, inside and outside of your system of record, making it hard to manage records as they are created.

Users want to keep their existing workflows

Teams work in the ways that feel convenient and efficient, which means they create and use content in a variety of locations across the business, not just where it can be managed.

You need oversight and data governance

You need to achieve your information governance goals, while ensuring your users have efficient tools to get their work done – this can be difficult without the proper solution.

Content is growing faster than ever

It’s becoming harder and harder to keep up with the growth of content created by your organization, especially if you have to classify and move content as it is created.

BUILD A RECORDS MANAGEMENT PROGRAM

Get complete control of your content.

Build an inventory of content across your organization, then automatically classify and move records as needed.

illustration of files grouped together for records management

Continuous content monitoring

Get a complete inventory of content sources across the organization, not just your system of record. A detailed dashboard shows how much content you have and where it is. The inventory refreshes as frequently as you need it to, spotting new content that needs action.

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Automated records management including classification and migration

Use custom rules to automatically identify records based on your governance structure. The software uses the same rules to classify, tag, and migrate records as they are created.

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Defensible disposition

View redundant, obsolete, and trivial content in a user-friendly records management dashboard, so you can confidently dispose of, archive, or migrate these files.

ENTERPRISE RECORDS MANAGEMENT

Efficiency and productivity for you and your users.

Automate time-consuming tasks without disrupting your users.

Convenient records identification and classification

Your employees want to work in the way that’s most efficient for them. Our software runs behind the scenes, invisible to anyone at your organization. Automate records identification and classification without disrupting your users.

Task automation

Trying to organize records from storage locations across the business is a waste of your time, especially when new content is constantly created. Automate the identification, classification, and migration of records, so you can focus on improving your records management processes instead.

Data-backed decisions

Understand what kinds of files you have, who owns them, and where they live. Find all of your redundant, obsolete, and trivial files, so you can confidently decide what to delete and support your defensible disposition strategy.

illustration of file contents being automatically identified and classified for records management

Ready to analyze your business content?

This report offers an overview and a step-by-step guide for creating an inventory, so you can identify redundant, obsolete, and trivial (ROT) data and drive productivity.

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Frequently Asked Questions

What is information management, and how can it improve workforce productivity?

Information management is the practice of organizing, storing, and accessing data in a way that allows for quick and efficient retrieval. By implementing effective information management strategies, organizations can reduce the amount of time employees spend searching for information, enabling them to be more productive and focus on higher-value tasks.

What are some common challenges organizations face when it comes to information management?

Many organizations struggle with information overload, meaning they have too much data to effectively manage. Additionally, information may be stored across different systems or in various formats, making it difficult to access or share with others. Finally, information security is a critical concern, and companies need to ensure that their data is protected against unauthorized access or breaches.

How can a solution like Shinydocs help with information management?

Shinydocs helps organizations manage their data more efficiently. By leveraging AI and machine learning, Shinydocs can identify, analyze, and categorize data, making it easier to find and use. Additionally, the platform can help organizations automate workflows and ensure compliance with industry regulations.

Is Shinydocs easy to use, even for non-technical users?

Yes, Shinydocs is designed to be user-friendly, even for those without technical expertise. The platform features an intuitive interface that makes it easy to navigate, search for information, and automate workflows. Additionally, the solution is fully customizable, so organizations can tailor it to their specific needs and preferences.

How can I get started with using Shinydocs for my organization?

If you’re interested in implementing Shinydocs for your organization, the first step is to schedule a demo with the Shinydocs team. During the demo, a representative will show you how the platform works and answer any questions you may have. From there, you can work with the Shinydocs team to create a customized plan for your organization’s specific needs and begin the implementation process.

Book a call to discuss putting your business content to work.

Chat with one of our knowledgeable specialists who can help you get started with the right records management solution based on your goals.

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