Solve your specific challenges such as AI Search, Privacy (PII) Detection, Cleanup (ROT), and AI Classification
Shinydocs gives you the freedom to choose the data management capabilities you need.
Paper to Digital
Go Digital and Make Every Document Instantly Searchable
Your Challenge is too much Paper!
While the need to digitize is clear, it’s not always obvious how to start. IT teams often overcomplicate the process, pushing for expensive cloud migrations or complex digital platforms before employees are even ready to move away from paper.
Go Digital or Go Extinct
If you don’t go digital now, you risk missing out on every opportunity the digital economy has to offer. Paper-based processes slow you down, limit access to information, and keep your teams from working efficiently in today’s fast-paced, digital-first world.
How Shinydocs Gets You from Paper to AI Search
Shinydocs makes going digital simple and practical in just two steps:
-
Just Scan your paper documents to make them searchable by computers, and store them securely on your shared drives. Use students, staff, or a 3rd party service. No extra tricks needed.
-
Use Shinydocs to continuously report on what you have and AI Search makes teams quickly find what they need using a familiar, Google-style search experience.
Data Cleanup & ROT
Your Money and Reputation are on the Line, Cut the Costs, and Reduce Your Risk
Too Much Useless Data Is Costing You More Than You Think
Organizations are overwhelmed by the growing volumes of redundant, outdated, and trivial (ROT) data across file shares, SharePoint, email, and other systems. Cloud costs are skyrocketing, security risks are increasing, and most organizations lack the visibility and tools to clean up the mess.
Clean It Up or Pay the Price
Holding onto unnecessary data not only drives up infrastructure, backup, and eDiscovery costs, but it also increases the risk of data breaches and regulatory non-compliance. Every file you keep but no longer need represents wasted budget and hidden risk.
Shinydocs ROT Cleanup Made Simple
Shinydocs makes data cleanup simple and defensible by:
-
Identifying and classifying ROT data across file shares, email, SharePoint, and other platforms.
-
Safely deleting what you don’t need to lower storage, backup, and eDiscovery costs, saving you up to $24,000 per year for every 10TB, while boosting data quality, improving search performance, and preparing your data for more effective AI automation.
FOI Cross-Platform Search
Accelerate FOI Response Times with Automated Search
Finding FOI Data Shouldn’t Take Weeks
Fulfilling Freedom of Information (FOI) requests should be simple, but it’s not in most cases. Information is scattered across file shares, email, laptops, and mobile devices. Teams spend days or weeks tracking it all down manually, risking incomplete responses, missed deadlines, and public trust.
Meet Deadlines or Risk Compliance Failure
Slow, manual FOI response processes put you at risk of regulatory penalties, legal challenges, and reputation damage. Public sector teams need to demonstrate transparency and accountability; however, without the right tools, it’s impossible to respond quickly and with confidence.
Shinydocs FOI Search —Complete Answers in Seconds
Shinydocs automates cross-platform search so you can:
-
Instantly find FOI-related content across all systems such as file shares, email, devices, and more.
-
Validate response completeness and deliver accurate, defensible results in minutes instead of weeks, helping you meet legal deadlines and build public trust.
Private AI Data Classification
Classify Millions of Files Securely, without Public AI Risks
AI Feels Out of Reach for Your Messy Data
AI promises automation at scale, but if your data is unstructured, disorganized, and scattered across multiple systems, it becomes a barrier, not a breakthrough. Public AI services may sound appealing, but they introduce data privacy, security, and cost unpredictability, leaving many organizations stalled in their AI journey.
No Privacy, No Control, No Scalability
Sending sensitive information to public AI platforms can lead to compliance violations, unauthorized access, and escalating token costs. Without a private, secure foundation, you can’t scale automation, enforce governance, or unlock the full value of your data.
Shinydocs Private AI -Secure Classification at Scale
Shinydocs helps you unlock AI value safely by:
-
Privately hosting AI-powered classification in your environment, keeping your data fully secure and under your control.
-
Automatically tagging and structuring millions of files, enabling enterprise-wide governance, smarter search, and automation, without relying on public cloud or token-based billing.
Client Matter & PII Discovery
Surface Hidden Risk in iManage, NetDocuments, and More
Client Data Is Buried in Your Repositories
Your legal teams manage thousands of documents in iManage, NetDocuments, SharePoint, Box and other file share management systems. But critical client information and personally identifiable information (PII) often remain hidden, untagged, or impossible to find, putting your compamy at compliance risk and slowing down audits, reviews, and investigations.
Unseen PII Creates Legal and Compliance Risks
Failing to identify and protect sensitive client data, such as SINs, financial records, and personal identifiers, leaves you exposed to privacy violations, regulatory penalties, and litigation risk. Without clear visibility, it makes it nearly impossible to manage legal holds, audits, or client data protection obligations.
Shinydocs PII Discovery—Reveals Hidden Risk, Protect Client Data
Shinydocs makes it easy to:
-
Automatically surface and tag matter-specific documents and hidden PII across iManage, NetDocuments, and other repositories.
-
Improve data visibility for faster audits, better compliance, and stronger protection of client-sensitive information.
Automated Retention Scheduling
Apply Retention and Legal Holds Across Every System
Your Information Governance Stops at System Boundaries
Most organizations apply retention and classification policies only inside the systems they manage directly, leaving millions of documents in file shares, email, and cloud storage unclassified and unguarded. Manual tagging isn’t scalable, and gaps in governance put you at legal and regulatory risk.
Unclassified Data Is a Legal and Compliance Risk
Without consistent classification and retention policies across all your data, you face increased regulatory penalties, legal challenges, and discovery risks. Every unmanaged file increases your exposure and makes audits, legal holds, and defensible deletion impossible to control at scale.
Shinydocs Information Governance—One Policy, All Systems
Shinydocs helps you take control by:
-
Applying consistent classification and retention rules across millions of documents, no matter where your data live.
-
Automating legal holds and lifecycle management to reduce risk, ensure compliance, and eliminate manual effort.
Compliance with Privacy Laws
Discover, Classify, and Protect Regulated Personal Data
You Can’t Protect What You Can’t See
Privacy laws like Quebec’s Law 25, GDPR, CCPA, and other regional regulations require organizations to know exactly where personal data lives. Yet, most don’t. Sensitive information like names, addresses, SINs, and financial records are scattered across file shares, emails, and content systems, leaving your firm blind to risk and vulnerable to non-compliance.
Non-Compliance Puts You at Legal and Financial Risk
If you can’t prove you’ve secured regulated personal data, you risk regulatory fines, legal action, and reputation damage. Privacy audits and investigations require clear evidence that you’ve taken action to find and protect personal data across all systems.
Shinydocs Privacy Discovery—See It. Classify It. Protect It.
Shinydocs helps you accelerate compliance by:
-
Discovering and classifying personal data—including names, SINs, addresses, and more—across your entire data landscape.
-
Helping you apply data protection policies to meet privacy regulations such as Law 25, GDPR, CCPA while minimizing disruption to your daily operations.
AI Search
Deliver Private, Secure, AI-Powered Search Across Your Business
You Need AI Search—Without the Privacy Risks
Your organization holds millions of files across file shares, SharePoint, cloud storage, and more. Teams waste time searching for critical information. Public AI tools sound promising, but they expose you to data privacy, security, and escalating token costs that put your business at unnecessary risk.
Public AI Comes with High Risk and Hidden Costs
Sending your data to public AI platforms like Copilot or ChatGPT puts your sensitive information at risk of third-party exposure and unpredictable costs. You need AI-powered search, but you can’t afford to lose control over security, privacy, or budget.
Shinydocs AI Search —Private, Secure, and Cost-Effective
Shinydocs brings AI-powered search to your environment by:
-
Hosting AI search privately on your infrastructure so your data stays secure, private, and fully controlled.
-
Delivering lightning-fast, Google-like search across your structured and unstructured data, without public AI risks or token-based fees.
Take Control of Your Data Today!
Empower your teams to automate, secure, and optimize data with Shinydocs. Learn how by booking a meeting with one of our experts to see a live demonstration.
