Privacy Policy – Current as of March, 2023
This Privacy Policy (the “Privacy Policy”) describes Shinydocs’ procedures on the collection, use, and disclosure of Your personal information when You use our websites, accessible from www.shinydocs.com OR www.shinydrive.com. Privacy laws in Canada generally define “personal information” as any information about an identifiable individual, which includes information that can be used on its own or with other information to identify, contact, or located a single person. Personal information does not include business contact information, including your name, title or business contact information.
At Shinydocs, we are committed to maintaining the accuracy, confidentiality, and security of Your Personal Data. As part of this commitment, Our Privacy Policy governs Our actions as they relate to the collection, use and disclosure of Personal Data. We will only use Your Personal Data in accordance with this Privacy Policy unless otherwise required by applicable law. We strive to ensure that the Personal Data we collect about You is adequate, relevant, not excessive, and used for limited purposes.
This Privacy Policy applies only to Our online activities and is valid for visitors to Our Website with regards to the information that they shared. This policy is not applicable to any information collected offline or via channels other than this Website.
Please read Privacy Policy carefully to understand our policies and practices for collecting, processing, and storing your information. If you do not agree with our policies and practices, your choice is not to use our Website. If You have additional questions or require more information about Our Privacy Policy, do not hesitate to contact Us at info@shinydocs.com.
Definitions
For the purposes of this Privacy Policy:
● “Website” refers to Shinydocs, accessed from www.shinydocs.com OR www.shinydrive.com;
● “Company” (referred to as either “the Company”, “We”, “Us”, or “Our” in this agreement) refers to Shinydocs Corporation located at 240 Duke St W, Kitchener ON N2H 3X6, Canada;
● “Cookies” are small files that are placed on Your computer, mobile device, or any other device used by a website, containing the details of Your browsing history on the website among its many uses;
● “Device” means any device that can access the Website such as a computer, cell phone, or a tablet;
● “Personal Data” is any information that can be used on its own or with other information to identify, contact or locate an identified or identifiable individual;
● “Service Provider” means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Website, to provide the Service on behalf of the Company, to perform services related to the Website, or to assist the Company in analyzing how the Website is used;
● “Usage Data” refers to data collected automatically, either generated by the use of the Website or from the Website infrastructure itself (for example, the duration of a page visit); and
● “You” (referred to as “Your” or “You” in this agreement) means the individual accessing or using the Website, or the Company, or other legal entity on behalf of which such individual is accessing or using the Website, as applicable.
Consent
By accessing or using this Website, you indicate that you understand, accept, and consent to the practices described in this Privacy Policy. This Privacy Policy may change from time to time. Your continued use of this Website after we make changes indicates that you accept and consent to those changes, so please check the Privacy Policy periodically for updates.
You have the legal right to withdraw your consent under certain circumstances. To withdraw your consent, if applicable, contact us. Please note that if you withdraw your consent, we may not be able to provide you with a particular product or service. We will explain the impact to you at the time to help you with your decision.
Information We Collect
Personal Data
The Personal Data that You are asked to provide, and the reasons why You are asked to provide it, will be made clear to You at the point we ask You to provide Your Personal Data.
If You contact us directly, we may receive additional information about You such as Your name, email address, phone number, the contents of the message and/or attachments You may send us, and any other information You may choose to provide.
While using Our Website, We may ask You to provide Us with certain Personal Data that can be used to contact You. Personal Data may include, but is not limited to:
● Email address
● First and last name
● Phone number
● Address, State, Province, ZIP/Postal Code, City
Usage Data
Usage Data is collected automatically when using the Website. Shinydocs follows a standard procedure of using log files.
Usage Data may include information such as Your Device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of Our Website that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
When You access the Website by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.
We may also collect information that Your browser sends whenever You visit Our Website or when You access the Website by or through a mobile device.
Tracking Technologies and Cookies
Usage Data is collected automatically when using the Website. Shinydocs follows a standard procedure of using log files.
We use Cookies and similar tracking technologies to track the activity on Our Website and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Website. The technologies We use may include:
● Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of Our Website. Unless You have adjusted Your browser setting so that it will refuse Cookies, Our Website may use Cookies.
● Web Beacons. Certain sections of Our Website and Our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).
We use Cookies for the purposes set out below:
● Necessary / Essential Cookies
Type: Session Cookies
Administered by: Us
Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.
● Tracking and Performance Cookies
Type: Persistent Cookies
Administered by: Third-Parties
Purpose: These Cookies are used to track information about traffic to the Website and how users use the Website. The information gathered via these Cookies may directly or indirectly identify You as an individual visitor. This is because the information collected is typically linked to a pseudonymous identifier associated with the device You use to access the Website. We may also use these Cookies to test new pages, features or new functionality of the Website to see how Our users react to them.
How We Use Your Information
The Company may use Personal Data for the following purposes:
● To provide and maintain Our Website, including to monitor the usage of Our Website.
● For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Website.
● To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication
● To provide You with news, special offers and general information about other goods, services and events which We offer that are similar to those that You have already purchased or enquired about unless You have opted not to receive such information.
● To manage Your requests: To attend and manage Your requests to Us.
● For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy,
liquidation, or similar proceeding, in which Personal Data held by Us about our Website users is among the assets transferred.
● For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Website, products, services, marketing and Your experience.
We may share Your Personal Data in the following situations:
● With Service Providers: We may share Your Personal Data with Service Providers to monitor and analyze the use of Our Website, for payment processing, or to contact You.
● For business transfers: We may share or transfer Your Personal Data in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company.
● With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include joint venture partners or other companies that We control or that are under common control with Us.
● With business partners: We may share Your information with Our business partners to offer You certain products, services or promotions.
● With Your consent: We may disclose Your Personal Data for any other purpose with Your consent.
Retention of Your Personal Data
The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with Our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce Our legal agreements and policies.
The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Website, or We are legally obligated to retain this data for longer time periods.
Transfer of Your Personal Data
Your information, including Personal Data, is processed at the Company’s operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.
Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.
The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other Personal Data.
Disclosure of Your Personal Data
Business Transactions
If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.
Law enforcement
Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
Other legal requirements
The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:
● Comply with a legal obligation
● Protect and defend the rights or property of the Company
● Prevent or investigate possible wrongdoing in connection with the Website
● Protect the personal safety of Users of the Website or the public
● Protect against legal liability
Security of Your Personal Data
The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.
Detailed Information on the Processing of Your Personal Data
The Service Providers We use may have access to Your Personal Data. These third-party vendors collect, store, use, process and transfer information about Your activity on Our Website in accordance with their Privacy Policies.
Analytics
We may use third-party Service Providers to monitor and analyze the use of Our Website.
● Google Analytics
Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of Our Website. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network.
You can opt-out of having made Your activity on the Website available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js and dc.js) from sharing information with Google Analytics about visits activity. For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: https://policies.google.com/privacy
● Leadfeeder
Leadfeeder is a web analytics service that tracks and reports website traffic. When Leadfeeder runs on Our Website it leaves behind a cookie on a visitors’ browser that helps Leadfeeder identify them on future visits. It will also use registered IP information to assign known companies to visitors. For more information on the privacy practices of Leadfeeder visit https://www.leadfeeder.com/privacy/
● HubSpot
We use HubSpot as Our CRM and therefore HubSpot may use cookies to track visitors and contacts. When HubSpot runs on Our Website it leaves behind a cookie on a visitors’ browser that helps HubSpot identify them on future visits. For more information on the privacy practices of HubSpot visit https://legal.hubspot.com/privacy-policy
Advertising
We may use third-party Service Providers to monitor and analyze the use of Our Website to help inform external advertising campaigns or inform us of campaign performance.
● Google Ads
Google Ads may collect information on visitors that have clicked on advertisements through Google or their advertising partners that brought them to Our Website. This information is collected and reported on by Google Ads to inform us on campaign performance. This information may be used to inform Remarketing or other general campaigns. We will not receive Personal Data unless it has been collected through Our Website with Your consent such as through a contact form. For more information visit https://policies.google.com/privacy
● LinkedIn Ads
LinkedIn Ads may collect information on visitors that have clicked on advertisements through LinkedIn or their advertising partners that brought them to Our Website. This information is collected and reported on by LinkedIn Ads to inform us on campaign performance. This information may be used to inform Remarketing or other general campaigns. We will not receive Personal Data unless it has been collected through Our Website with Your consent, such as through a contact form. For more information visit https://www.linkedin.com/legal/privacy-policy
● Facebook Ads
Facebook Ads may collect information on visitors that have clicked on advertisements through Meta, Facebook, Instagram, or their advertising partners that brought them to Our Website. This information is collected and reported on by Facebook Ads to inform us on campaign performance. This information may be used to inform Remarketing or other general campaigns. We will not receive Personal Data unless it has been collected through Our Website with Your consent, such as through a contact form. For more information visit https://www.facebook.com/privacy/policy/
Detailed Information on the Processing of Your Personal Data
Under the CCPA, among other rights, California consumers have the right to:
● Request that a business that collects a consumer’s Personal Data disclose the categories and specific pieces of personal data that a business has collected about consumers.
● Request that a business delete any Personal Data about the consumer that a business has collected.
● Request that a business that sells a consumer’s Personal Data, not sell the consumer’s Personal Data.
If You make a request, we have one month to respond to You. If You would like to exercise any of these rights, please contact Us.
GDPR Data Protection Rights
We would like to make sure You are fully aware of all of Your data protection rights. Every user is entitled to the following:
● The right to access – You have the right to request copies of Your Personal Data. We may charge you a small fee for this service.
● The right to rectification – You have the right to request that we correct any information You believe is inaccurate. You also have the right to request that we complete the information You believe is incomplete.
● The right to erasure – You have the right to request that we erase Your Personal Data, under certain conditions.
● The right to restrict processing – You have the right to request that we restrict the processing of Your Personal Data, under certain conditions.
● The right to object to processing – You have the right to object to Our processing of Your Personal Data, under certain conditions.
● The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to You, under certain conditions.
If You make a request, we have one month to respond to You. If You would like to exercise any of these rights, please contact Us.
Children’s Information
Another part of Our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.
Shinydocs does not knowingly collect any Personal Data from children under the age of 13. If You think that Your child provided this kind of information on Our Website, we strongly encourage You to contact us immediately and we will do Our best efforts to promptly remove such information from Our records.
Links to Other Websites
Our Website may contain links to other websites that are not operated by Us. If You click on a third-party link, You will be directed to that third-party’s site. We strongly advise You to review the privacy policy of every site You visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third -party sites or services.
Changes to this Privacy Policy
We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
Contact Us
If You have any questions about this Privacy Policy, You can contact Us:
● By visiting this page on Our Website: www.shinydocs.com/contact
● By sending us an email: info@shinydocs.com
