Automated Municipal Records Management
Municipal records management built for municipalities. Find records for access requests, enforce your retention schedule, and clear stale files, without migrating any files.
- Files the Town of Milton, Ontario, cleaned and classified with no migration.
- 4M+
Source: Town of Milton case study
Records management explained
What Is Municipal Records Management?
Municipal records management is how you create, classify, keep, and dispose of your records. It follows provincial access and privacy laws and your retention schedule. Automated records management applies those rules across every system, so staff don't file each record by hand.
Get a municipal records management system inside the tools your staff already use. You apply your retention schedule to every file, answer access requests fast, and clear redundant, obsolete, and trivial (ROT) files. It runs on the same platform as our information governance software for government.
How it works
4 Steps to Managing Municipal Records
Find, classify, keep, and delete records across every system you already use. Every step is logged, so your audit trail builds itself.
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Find Records Across Systems
Enterprise Search → -
Classify Your Records
Data Classification → -
Apply Retention Schedules
Retention Schedules → -
Delete What You Don't Need
Data Cleanup →
Proven results
Municipal Government Results
Every number below comes from a published Shinydocs case study, credited to the municipality that achieved it. The results come from municipalities in Ontario, Alberta, and New Zealand. Each one links to its full case study.
- Files cleaned and classified
- 4M+
- Saved in year one
- $408K
- Documents governed
- 98%
- Hours saved annually
- 10K+
- Storage reduced
- 35%
Ontario VOR Tender #18914 · Valid to 2028
Buying in Ontario? No RFP Needed
Ontario municipalities can buy directly through Shinydocs or through Supply Ontario's Enterprise Information Management VOR.
Your authority
Your Municipality Stays in Control
Automation handles the volume, and you keep the authority. Shinydocs runs inside your environment and logs every action, so your audit trail is ready whenever an auditor or requester asks. Your clerk's office stays in charge of every rule and decision.
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Set Your Retention Rules
Match retention periods to your schedule. Shinydocs applies them exactly as written.
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Approve Every Disposal
Nothing gets deleted until you approve it.
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Keep Your Permissions
Shinydocs never changes who can see what. Your existing access rights stay as they are.
Legislation
Municipal Records Laws Shinydocs Supports
You follow your province's access, privacy, and retention rules. Whether you answer to MFIPPA in Ontario or LA FOIP in Saskatchewan, the duties are similar. You can meet each one in every system you use.
Municipal Records Laws by Province
| Legislation | What You Can Address with Shinydocs |
|---|---|
| Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), Ontario, including Bill 97 amendments |
|
| Municipal Act, 2001, ss. 254–255, Ontario |
|
| Act respecting Access to documents held by public bodies and the Protection of personal information, Quebec |
|
| Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP), Saskatchewan |
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| Access to Information Act (ATIA) and Protection of Privacy Act (POPA), Alberta |
|
| Freedom of Information and Protection of Privacy Act (FIPPA), British Columbia |
|
Legislation reviewed: October 2026
Town of Milton Testimonial
“Shinydocs is helping us meet our records management goals faster and without creating disruption.”
FAQ
Frequently Asked Questions
See Shinydocs in Action
On a quick call, we'll map your systems and show you how Shinydocs applies your retention schedule.
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