Take Control of your File Shares
Optimize your information across File Shares and Network Drives, email, Teams, M365, SharePoint and OneDrive, Box, OpenText, and other systems.
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Shinydocs is the Best Solution for Managing Your File Share Network.
Shinydocs is the Best Solution for Managing Your File Share Network.
Avoid Rushed Migrations
Take the time to systematically shut-down your File Shares, avoid content migration corruption and move only what matters to new applications.
Save Storage Costs
Save up to 60% of storage, back-up, and IT admin costs by finding duplicate, redundant, obsolete, and trivial content (ROT) to be retired or archived.
Find PII and Sensitive Data
Find content containing PII and sensitive data so it can be properly managed, secured, and made discoverable.
Minimize Disruptions
Let users continue to work in File Shares as long needed and strengthen information governance in the background.
Stop Wasting Time Searching
Eliminate hours wasted trying to find content on File Shares and across other content stores with one simple Enterprise Search bar.
Pro
Access a complete File Share Management platform with simple, pay-as-you-go pricing. No setup fees, monthly fees, or hidden fees
$10,000
per 120-day project
$30,000
annually
Enterprise
With white-glove account management and support, this package caters to large enterprises with multiple repositories. Additionally, help reduce storage costs and support the reduction your of carbon footprint, aligning well with organizations aiming to meet their ESG goals.
Request a Meeting
Accomplish your data goals faster with an experienced team and world-class Customer Success program.
Shinydocs’ software helps you fully understand and optimize your data. The Customer Success team helps you make the most of our solutions by backing up our products with a world-class technical team which is composed of Technical Support Specialists, Client Engagement Managers, Technical Consultants, and Enablement/Training experts.
Your Personal Customer Concierge
The minute you make the decision to work with Shinydocs, you’re assigned a Client Engagement Manager who serve as your:
Go-To Person: They’ll help you with everything from implementation to strategy to billing.
Internal Advocate: They’ll work with you on any escalations or special requests. 
How it Works
Connect Your File Share Network
Find and identify your content at its source.
Monitor content on your File Shares, Network Drives, and other enterprise content management systems and, productivity tools like M365.
Let your users focus on their work.
Automate Content Identification
Use AI to classify and govern content as it’s created.
Identify records, documentation, relevant media files, and more for retention, management, and deletion.
Let automation replace the manual effort of information governance.
Connect Your File Share Network
Find and identify your content at its source.
Monitor content on your File Shares, Network Drives, and other enterprise content management systems and, productivity tools like M365.
Let your users focus on their work.
Automate Content Identification
Use AI to classify and govern content as it’s created.
Identify records, documentation, relevant media files, and more for retention, management, and deletion.
Let automation replace the manual effort of information governance.
Create Your Outcomes
Put your content to work.
Automatically prepare massive amounts of content to serve your current projects and priorities.
Make your content more usable and secure while you execute your digital transformation.
Create Your Outcomes
Put your content to work.
Automatically prepare massive amounts of content to serve your current projects and priorities.
Make your content more usable and secure while you execute your digital transformation.
Frequently Asked Questions
What is data discovery?
Data discovery is the process of crawling your content repositories to find, identify, and understand content from various content sources with the goal of creating a comprehensive content inventory.
What is Enterprise Search?
Enterprise Search is a federated search experience that allows users to quickly find content across multiple different content stores from one convenient search bar without having to know where the content is stored or even the content naming convention.
What is a content inventory?
A content inventory is a detailed dashboard of what all of your content is, how much you have, where it is located, and how the files are being used. The content inventory is the foundation of all data identification outcomes.
How secure is my data?
All Shinydocs components are deployed behind the customer firewall on-prem or in your own cloud instance and leverages your organization's predetermined security controls. We do not copy or move any data outside of your firewall.
How fast does Shinydocs work?
Shinydocs is designed to work with Terabytes or Petabytes of content and can crawl your file shares in minutes to immediately uncover duplicates, PII and ROT right out of the box.
What kinds of content can you identify?
Shinydocs can find and identify nearly any type of content that is stored in your content repositories.
How do you identify content?
Shinydocs uses multidimensional approaches and data points to identify content, including keywords, path, form type, natural language processing, and extracting and searching words from images.
How do you identify duplicate files?
Shinydocs uses common hashing algorithms to find exact duplicates in your content inventory by calculating the hash value for each file based on the entire binary content of the file and then comparing values across your inventory.
What types of content sources do you support?
Shinydocs integrates with all common content repositories and management systems including File Shares and Network Drives, Sharepoint, OpenText Content Suite and Documentum, IBM Maximo, and others on request.
Do you need technical expertise to use your product?
No. Shinydocs Pro is configured right out of the box with zero technical expertise required. With Shinydocs Enterprise our Customer Success team operates as an extension of your own, and will compliment your technical abilities up to and including full white-glove implementation and management.
What are the system requirements for using the tool?
Shinydocs implementation requires a simple on-prem or cloud VM and can be deployed to fit the customer's technology environment.
Can I export my data ?
Yes, you can export the results of your content inventory and data visualizations to other BI tools or to a spreadsheet or .csv file.
Shinydocs is with you for every step of your strategic project
“Together with Shinydocs, we delivered a solution which has simplified our users’ lives, made onboarding new staff more efficient, and helped improve compliance and information accuracy.”
Graeme Riley, CIO at Dunedin City Council
On-Prem to Sharepoint
Prepare your data quickly and easily for your Sharepoint Online migration
Government ATIP and FOIA
Reduce ATIP response times from hours, day, or years to seconds
Migration to the cloud
Prepare your data quickly and easily for your migration to the cloud
Report: How to manage content sprawl
This report offers an overview and a step-by-step guide for creating a content inventory and identifying redundant, obsolete, and trivial (ROT) data for defensible disposal.
Ready to improve your File Share Management?
Chat with one of our knowledgeable specialists who can help you get started with the right solution based on your goals. Start Now and See Results in Less Than 30 Days
Ready to Accomplish Your Data Goals?
Chat with one of our knowledgeable specialists who can help you get started with the right solution based on your goals.
Ready to improve your File Share Management?
Chat with one of our knowledgeable specialists who can help you get started with the right solution based on your goals. Start Now and See Results in Less Than 30 Days
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Pro | |
|---|---|---|
| Offerings | ||
| Automated Content Discovery ?
I wonder how much text I could fit into this thing over here
|
||
| Identify and Eliminate Duplicates | ||
| Custom Rules for ROT Identification and Elimination | ||
| Standard Content Classification | ||
| Custom Content Classification | ||
| Crawl Content Sources | ||
| Standard Dashboards and Reporting | ||
| Custom Dashboards | ||
| Enterprise Search for up to Five Users | ||
| Company-Wide Enterprise Search | ||
| Migration Before and After Validation | ||
| Migrate to System of Record & Validation | ||
| Standard PII Identification and Management | ||
| Custom PII Identification and Management | ||
| Onboarding and Support Package | ||
Standard Support Package |
Premium Support Package |
|
| Pricing | ||
| Pricing Per Project | $10,000 / 120-day project | Request Pricing |
| Subscription Pricing | $30,000 Annually | |