Find and Organize Records Smarter with AI

Shinydocs Pro empowers governments to efficiently organize and manage files, FOI requests, records, and sensitive data. With Shinydocs AI, you can find records and answers quickly, gain full control of your information, uncover hidden insights, mitigate risks, and drive operational efficiency across your organization.

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Are Outdated Workflows Impacting Your Efficiency?

Governments face persistent challenges with buried records, overflowing files, and sensitive data scattered across multiple systems, leading to compliance risks and time-consuming manual processes. Shinydocs Pro transforms information governance by uncovering hidden risks, automating data classification, streamlining FOI request workflows while ensuring compliance with privacy and records management legislation.

Experience your data management effortlessly with Shinydocs AI Interface tailored to the unique needs of government operations.

Discover how we make data management secure, accurate and affordable with AI.

Achieve Government Compliance and Maximize your Staff's Efficiency with AI

Is your government organization struggling to manage sensitive data, maintain compliance, and improve efficiency due to outdated systems and manual processes?

Shinydocs Pro provides an advanced solution to overcome these challenges. With Enhanced PII Detection, you can safeguard sensitive data while ensuring compliance with privacy regulations. Smart Custom Tagging streamlines the classification and organization of records, files, and documents, enabling efficient access and management.

These features help modernize your information governance, maintain compliance with government standards, and reduce operational costs, empowering your team to focus on critical public service delivery.

Intuitive Search Experience

Content discovery is essential for operational efficiency and compliance in government organizations.

Shinydocs Pro enables your team to find and access critical records and documents, regardless of where they are stored, while ensuring robust security compliance with government regulations. Through automated document classification and centralized search across all data repositories, Shinydocs Pro goes beyond the limitations of traditional search tools.

It provides a unified search experience, improving efficiency and enhancing data retrieval accuracy, all while keeping your organization’s sensitive information secure. Shinydocs Pro ensures regulatory compliance, streamlines document management, and enhances your organization’s ability to serve the public effectively.

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FOIA Requests

Fast Data Indexing and Retrieval is critical to FOIA Requests

Shinydocs Pro empowers government organizations to quickly index and search through vast data repositories, enabling fast and accurate retrieval of information relevant to FOIA (Freedom of Information Act) requests. With automated classification and advanced search capabilities, you can easily identify and access the specific records, files, and documents needed for compliance, ensuring a streamlined and efficient response process.

By leveraging centralized search and automated tagging, Shinydocs Pro eliminates the manual effort and inefficiencies typically associated with FOIA requests, helping your team maintain transparency and meet deadlines with confidence.

Migration Support

Planning a Data Migration to SharePoint or a New File Share?

Shinydocs Pro simplifies the process for governments before any data migration. We ensure your files, records, and sensitive data are clean, organized, and fully prepared for the transition. By addressing disorganized content and reducing data clutter, we help lower storage costs, streamline workflows, and ensure compliance with privacy and records management legislation—all before migration begins. Optimize your migration with confidence and precision.

Automated PII Detection

Protecting Personally Identifiable Information (PII) is critical for government organizations.

Shinydocs Pro enhances PII detection to help you securely manage sensitive data, including PHI and CUI, across your entire data environment. With advanced scanning capabilities, we reduce risk and ensure compliance with confidence.

Our solution makes it easy to align with key regulations and security controls, including RMF, CMMC, NIST, IL4, CDM, DISA & CISA Directives, the Cybersecurity EO, Zero Trust, and comprehensive data protection and governance frameworks.

Shinydocs Pro empowers your organization to meet compliance standards while safeguarding sensitive information, reducing operational risk, and enhancing security across all data systems.

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Smart Tagging & Classification

Efficient Document Organization is Key for Government Data Management

Shinydocs Pro helps government organizations streamline document management with advanced bulk and custom tagging capabilities. These enhancements allow your team to quickly and accurately tag and classify records at scale, improving data organization and ensuring consistency across all systems.

With Shinydocs Pro, you can maintain regulatory compliance while boosting operational efficiency, reducing the time spent on manual classification, and ensuring that your organization meets the stringent requirements of data management frameworks.

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Duplicate and ROT Detection

Identify and Eliminate Duplicate Data and ROT to Optimize Government Data Storage

Shinydocs Pro helps government organizations efficiently identify and eliminate duplicate data and ROT (redundant, outdated, and trivial) records across all systems, including iManage and NetDocuments. By disposing of unnecessary files, you can reduce storage costs by up to 40-60% and free up valuable storage space.

This process ensures only relevant, compliant records are retained, supporting your data governance efforts and enhancing overall information management efficiency while cutting operational costs.

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