Automated Data Remediation
& File Cleanup
Clean up files across systems to safely remove stale, duplicate, and useless content — without migrating anything.
Sound familiar?
- ✓Duplicate files multiplying across systems
- ✓Inflated storage costs climbing every year
- ✓ROT files burying records that matter
- ✓Teams wasting time searching clutter
- ✓Deletions with no defensible audit trail
- ✓AI surfacing unreliable data
Data Remediation Explained
What Is Data Remediation?
Data remediation is the process of organizing, classifying, and cleaning up unstructured files across disconnected systems — file shares, email, cloud drives, and more. Over time, these systems fill up with old, duplicate, and useless files that serve no business purpose. The industry calls these files redundant, obsolete, and trivial (ROT) data. ROT inflates storage costs, clutters repositories, and makes it harder for your team to find the files that matter.
The process classifies content by value and sensitivity, identifies duplicate or obsolete files, and safely disposes of them. Every file deleted is backed by an audit trail, providing defensible proof of what was removed and why. You set the rules to define which files are automatically removed, so valuable files stay and useless ones are removed.
Data Classification
High-confidence AI scans and labels each file according to sensitivity and value.
ROT & Junk File Identification
Useless files (redundant, obsolete, and trivial data) are identified and flagged.
Defensible Disposal
Files are disposed of according to your rules, every deletion has an audit trail.
data remediation made easy
Modern, Painless File Cleanup
Traditional cleanups mean migrating your data into a new system to fix it — the exact step that derails most projects. Shinydocs cleans and governs content where it already lives, so that risk never enters the room.
of data migration projects fail or blow past their budget and timeline.
Gartner
Rip-and-replace migration
Nothing Migrates
Content is cleaned and governed right where it lives. No migration project, no risky cutover, no files to relocate.
Systems frozen for cutover
No Downtime
Cleanup runs quietly in the background. Your teams keep working the entire time — no freeze, no lost days.
Manual tagging, file by file
Fully Automated
High-confidence AI classifies content and automatically flags ROT. Your team only reviews edge cases.
The backlog grows back
Continuous Cleansing
Cleanup runs continuously, catching new ROT as it comes in so junk doesn't accumulate again. Your systems stay clean.
How It Works
Automated Data Remediation in 5 Steps
An automated file cleanup solution with an audit trail for every deletion.
- 01
Systems Data Inventory
Shinydocs scans connected systems to find duplicate, stale, and ROT content.
- 02
File Classification
High-confidence AI flags redundant, obsolete, and trivial files across every repository.
- 03
Humans Review Edge Cases
Your team only sees the cases that actually need human verification.
- 04
Dispose of ROT Defensibly
Shinydocs destroys unneeded files according to your rules. Every deletion has an audit trail.
- 05
Maintain Continuous Governance
Cleanup runs continuously to catch new ROT early, so backlogs never return.
Results
Proven Data Remediation Results at Scale
Shinydocs automates file cleanup in complex environments, boosts team productivity, and lowers storage costs at scale.
- Users Served
- 4,000
Bruce Power — a nuclear operator generating a third of Ontario's power — gave 4,000 users fast access to 15 million files across hundreds of terabytes.
- Duplicate Data Found
- 65%
AgNovos Healthcare uncovered 65% duplicate content across 8.5 TB and 3.8 million files, then cleared it for disposal.
- Saved in Year One
- $400K
The County of Newell saved $400,000 and cut storage 27% by automating cleanup instead of a 20-year manual backlog.
Built for Defensibility
Defensible Disposal You Can Trust
Shinydocs never deletes blindly. It disposes of files according your rules and saves every action.
Rules-Based Disposition
Removes files only when they match your governance and retention rules. You stay in control.
Exportable Audit Trail
Captures every action and lets you export it. Prove what you removed, when, and why.
Human Oversight Built In
Reviewers confirm ambiguous decisions for edge cases before disposition.
Works With Your Stack
Cleanse Data Without Migrating a Single File
Shinydocs connects to your existing repositories, cleaning and governing content where it lives.
Repository Coverage Across Every Environment
Shinydocs cleanses content across every connected system. Every connector ships with a standard deployment.
AI-Ready Data
Clean Data Is the Foundation of Trustworthy AI
AI fails on cluttered, redundant data. Shinydocs cleans content before it reaches Microsoft Copilot, RAG pipelines, or any enterprise AI tool.
Book a DemoDuplicates Corrupt AI Answers
Conflicting versions and duplicate files distort AI outputs. Shinydocs removes them before AI sees them.
Misclassified Data Hides Answers
Accurate classification labels every document correctly, so your AI retrieves the right information fast.
Sensitive Data is a Liability
Shinydocs flags and restricts sensitive content before it reaches AI tools, reducing breach exposure.
One Platform
Data Remediation Is Only One Part of the Platform
Shinydocs is a 4-in-1 information governance software, built to search, classify, clean, and govern content where it already lives.
Enterprise Search
Find any file across every repository from one federated search. No migration required.
Explore →AI Data Classification
Classify content with high-confidence AI, keeping governance and AI tools accurate.
Explore →Information Lifecycle Management
Govern records from creation to disposition. Enforce retention schedules automatically across every system.
Explore →In Their Words
File Cleanup Trusted by Leading Organizations
"Shinydocs has done what years of dedicated service capacity could not — provide records management across all unmanaged repositories."
"Visibility is everything. It's probably the most transformative thing that we've done digitally."
"With Shinydocs, we established a new way of work which allows our users to instantly find any information, across any system."
FAQ
Frequently Asked Questions
See Shinydocs in Action
On a quick call, we'll map your environment and show you how Shinydocs can clean files in your systems.
