CASE STUDY
County of Newell Cuts Storage Costs by 27% Saving $408K with Automated Retention Schedules
The County of Newell automated its records management by applying Lean thinking to a document problem: strip out the waste, then automate retention. Two decades of backlog cleared, and retention rules that enforce themselves.
Retention rules that apply themselves and a 20-year backlog cleared in 12 months. No files were moved. This is what the County of Newell wanted for its records, and they worked with Shinydocs to make it happen. The result?
- Cut storage costs by 27% and saved $408K in year one
- Went from 86% of documents unmanaged to 98% under active retention governance
- Cleared a 20-year records backlog in 12 months
- Freed 10,000+ staff hours a year previously lost to searching and filing
- Retention rules applied automatically to every record, in place
This This automatic retention schedule approach is behind our automated records management for government deployments across councils, agencies, and departments.
"Shinydocs has done what years of dedicated service capacity could not, provide records management to County documents across all unmanaged repositories through automation, visibility, and improved search capabilities."
Roberta Fernell
Director of Information & Technology Services at County of Newell
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