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CONTENT CLEANUP & MODERNIZATION · PLATFORM INTEGRATIONS
Works where your firm's content already lives
No migration. No disruption. Shinydocs connects directly to your existing DMS, file shares, and cloud repositories — classifying and governing content in place.
- iManage Work
- NetDocuments
- SharePoint Online
- OneDrive/Teams
- Windows File Shares
- Custom Repositories
- And More
How is Shinydocs AI Search less expensive than Cloud AI Providers?
Shinydocs AI eliminates expensive per use and "tokenization" fees. When Cloud AI Providers charge per use, they include hidden Overhead and Profit fees such as Hardware, Electricity, etc.
With Shinydocs, there are no hidden fees, you control the use, and you eliminate the unnecessary costs.
Simple AI Use Case that Saves Time and Money
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Saves time finding the documents when you need them.
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Summarizes large volumes of content so you don't need to read all of your documents.
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Generate reports, slide decks, new document content and more securely and privately from existing content so you don't need to copy, paste, or recreate.
Watch the Use Case Demo in Action.
How Shinydocs AI Search Works!
Shinydocs is software that is installed either in your cloud or on premises. You don't put your documents in Shinydocs - it finds only the documents you tell it to find from your existing repositories such as File Shares, SharePoint, iManage, NetDocuments, Teams, Exchange, Box, and more — so you can search your data, just like using Google - but securely and privately on your content!
Is Shinydocs AI Search Secure and Private?
Shinydocs AI Search respects the permissions of your underlying systems. If a user doesn't normally have permissions to see a document, they will never find it using Search!
How does Shinydocs AI Search Create New Content?
Shinydocs AI Search finds the right documents based upon your input. When you request Shinydocs AI Search to create something new, it gathers the right content from your existing documents as a template, and fills in the rest with what the you have asked it to create!
How to Buy? 3 Simple Steps to AI Search
Comparison: Shinydocs AI vs. Cloud AI Providers
Cloud AI is Expensive and Gives You No Choice
Unlike Cloud Vendor's AI solutions that demand expensive migrations and risk of third parties stealing your IP, Shinydocs AI gives you full control while optimizing performance and cost.
See the real cost of AI-powered data management. Traditional Cloud AI/LLM subscriptions charge per page and token, leading to skyrocketing expenses as your data grows. With Shinydocs, you pay a fixed cost—no per-token fees, no surprises.
What is "Shinydocs AI"?
Shinydocs runs the right AI models for your use case (Llama, DeepSeek, etc.) entirely behind your firewall—keeping your data private and eliminating exposure to third-party providers.
How is Shinydocs AI Search less expensive than Cloud AI Providers?
Shinydocs AI eliminates expensive per use and "tokenization" fees. When Cloud AI Providers charge per use, they include hidden Overhead and Profit fees such as Hardware, Electricity, etc.
With Shinydocs, there are no hidden fees, you control the use, and you eliminate the unnecessary costs.
Eliminate Duplicates & Protect Sensitive Data
Automatically detect and filter out redundant files and Personally Identifiable Information (PII), ensuring AI models process only clean, compliant, and relevant data.
AI-Driven Compliance & Governance
Stay compliant by ensuring AI models never process restricted data—giving you confidence in security, governance, and regulatory alignment.
Ready to Automate your Document and File Analysis?
Chat with one of our knowledgeable specialists who can help you get started quickly and get immediate results.
Featured Stories
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Get Your Questions Answered: Your AI, Your Data.
Here's What You Need to Know!
We know AI and data privacy go hand in hand. That’s why we’ve built a solution that keeps you in full control—no hidden costs, no vendor lock-in, and no risk of your data training someone else’s model. Explore the FAQs below to see how Shinydocs ensures security, transparency, and cost efficiency for managing your data.
Shinydocs AI is designed with enterprise-grade security in mind. By running entirely behind your firewall, your data remains private and never leaves your infrastructure. Unlike public cloud-based AI solutions, we eliminate the risk of third-party data exposure.
No. Shinydocs AI seamlessly integrates with your existing data repositories, including File Shares, SharePoint, iManage, NetDocuments, Teams, Exchange, and more without the need for costly and time-consuming data migrations.
Shinydocs AI ensures complete data sovereignty by running AI models locally, within your infrastructure. This means your data is never shared with third-party AI providers, preventing it from being used to train external models or being stored outside your control.
Unlike traditional AI solutions that charge per-token fees and require expensive cloud-based processing, Shinydocs AI runs on your local infrastructure. This eliminates recurring LLM costs and allows you to pay only for the compute resources you use, significantly reducing AI-related expenses. Check out our AI Cost Comparison Chart above to understand how you can save on recurring LLM costs.
Shinydocs has done the hard work of choosing the AI models (i.e. Llama, DeepSeek, Mistral, Falcon, and more.) that best fit your Content and use cases.
Microsoft Co-Pilot is limited to Microsoft-based repositories by design. They want you to rent your data back from them while they store it. Shinydocs AI Search works across your entire Content ecosystem, including File Shares, SharePoint, Box, NetDocuments, iManage, and more.
Yes. You choose only the data that you trust to be made available through Shinydocs AI Search. In fact, Shinydocs Automated Content Identification is the best way to determine what is safe to search!
Yes. Shinydocs AI is designed to work seamlessly with your existing enterprise content management (ECM) and document management systems, including File Shares, SharePoint, iManage, NetDocuments, Teams, Exchange, Box and more.
Shinydocs AI Search is optimized to run on your existing IT infrastructure. It supports on-premise deployments and can leverage your current servers and computing resources. For specific technical requirements, you can visit this pre-install checklist in our help center.
Implementation is straightforward, and most installations occur in about thirty minutes. Our team provides a seamless onboarding process, including training and support to ensure a smooth deployment.
Traditional enterprise search provides keyword-based results and often struggles with unstructured data. Shinydocs AI Search allows for natural language questions and answers from your Content, it can even create new documents based upon your existing Content.
Cost Comparison Chart: Shinydocs AI Search vs. Cloud AI Providers
When you use Cloud Providers - they charge per token, leading to skyrocketing expenses as your data grows.
With Shinydocs, you pay a fixed cost as you control the variables — Shinydocs has no per-token, per-API, per-page, or per-use fees, no surprises. Compare the numbers in the chart and discover how much you can save.
- 1TB of Data
- 10TB of Data
- 100TB of Data
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1TB of Data
Model Tokens (Billions) Input Cost ($) Output Cost ($) Total Cost ($) Shinydocs AI 0 $10K $2K $12K GPT-4 Turbo 66.6 $666K $1.998M $2.66M Claude 2 66.6 $800K $2.4M $3.2M Google Gemini 66.6 $550K $1.65M $2.2M Microsoft Copilot 66.6 $1.5M $4.5M $6M -
10TB of Data
Model Tokens (Billions) Input Cost ($) Output Cost ($) Total Cost ($) Shinydocs AI 0 $10K $5K $15K GPT-4 Turbo 666 $6.66M $19.98M $26.64M Claude 2 666 $8M $24M $32M Google Gemini 666 $5.5M $16.5M $22M Microsoft Copilot 666 $15M $45M $60M -
100TB of Data
Model Tokens (Billions) Input Cost ($) Output Cost ($) Total Cost ($) Shinydocs AI 0 $10K $10K $20K GPT-4 Turbo 6.66 $66.6M $199.8M $266.4M Claude 2 6.66 $80M $240M $320M Google Gemini 6.66 $55M $165M $220M Microsoft Copilot 6.66 $150M $450M $600M
*Shinydocs Input cost is based on annual software license
3 Simple Steps to Shinydocs AI Search
![master icons [Recovered]-149](https://shinydocs.com/hubfs/Icons%20-%202025/master%20icons%20%5BRecovered%5D-149.svg "master icons [Recovered]-149")
1. Book a Quick Consultation
Schedule a Meeting with our AI Experts. We’ll take the time to understand your content, infrastructure, and AI Search use cases to ensure the best possible solution for your organization.
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2. Get A Personalized Demo
We’ll walk you through a customized demo of Shinydocs AI Search in action.
3. Begin Onboarding & Implementation
You want it! Purchase a subscription for the software and deploy in your Private Cloud or On Premise. Our team will guide you through a smooth and efficient onboarding process, ensuring you maximize the value of Shinydocs AI Search from day one.
Featured Resources
AI-Powered Search. Enterprise-Grade Security. Full Control.
With Shinydocs, you get AI-Powered Search but fully private to you and your Content. See Shinydocs AI Search in Action by booking a meeting today.
Automated Information Governance for Government
Streamline compliance for ATIP, FOIA, and more
Search every repository from one interface, clean up data, and enforce retention schedules — without migrating a single file.
- Complaints received by the Office of the Information Commissioner in 2023–24. Delays and deemed refusals drove the majority.
- 6,000+
Source: Office of the Information Commissioner, Annual Report 2023–2024
- Year-over-year increase in FOIA requests filed at US federal agencies. Manual compliance is no longer a viable strategy.
- 25%
Source: US Department of Justice, FOIA Reports and Assessments
Results
Outcomes Across Government Deployments
From backlog clearance to faster ATIP and FOIA response times, every metric reflects what information governance looks like when it runs automatically.
- Storage Cost Reduction
- 27%
ROT and duplicates eliminated across every connected repository. Storage spend drops from day one.
- Records Under Active Governance
- 98%
Aligned to Library and Archives Canada and Treasury Board requirements. Every record classified, scheduled, and governed.
- Backlog Cleared in 12 Months
- 20 Years
A two-decade backlog cleared in a single year. No manual review required.
- ROI On Governed Content
- 4.5x
Governed content improves accuracy across GC-approved AI tools, search, and reporting.
- Saved In Year One
- $408k
Through defensible disposition and reduced infrastructure spend. Savings compound as governance prevents re-accumulation.
- ATIP / FOIA Response Times
- Days to Minutes
The 30-day statutory deadline becomes a reliable standard, not a best-case outcome.
How It Works
Five Steps to a Fully Governed Government Content Estate
Each step is logged, auditable, and runs without leaving the platform. No handoffs between systems. No manual tracking between steps.
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01
Inventory + Federated Search
Every repository scanned, tagged, and scored. You can search for files across repositories from one place without migration.
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02
PII and Privilege Classification
High-confidence AI flags PII and sensitive content across every connected system. ROT and duplicates identified simultaneously.
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03
Human Review Where It Counts
Ambiguous content is routed to a reviewer with context. Reviewers only see what genuinely requires a human decision.
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04
Defensible Disposition of ROT
Redundant, obsolete, and trivial content disposed of with a full audit trail. Storage costs drop and governance rules prevent re-accumulation.
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05
Retention Schedule Enforcement
Schedules applied to every classified record automatically. Your retention policy becomes enforced reality, not documented aspiration.
Automated Compliance and Records Management Software
🍁 Government of Canada
ATIP request volumes are rising and institutions are falling behind. The Access to Information Act mandates a 30-day response deadline. Manual processes cannot meet that obligation at scale. Automated records management can.
Compliance Software for Canadian Government Legislation
| Legislation / Policy | What Shinydocs Addresses |
|---|---|
| Access to Information Act (ATIA) | ATIP response readiness, government records search, responsive record identification, 30-day deadline support |
| Privacy Act (Canada) | PII classification, access controls, breach exposure reduction across the entire content estate |
| Library and Archives Canada Act | Full information lifecycle management aligned to approved LAC disposition authorities and records schedules |
| TB Directive on Service and Digital | Creation, AI classification, retention schedule enforcement, disposition, full audit trail |
| Policy on Government Security | Sensitive information flagging, access controls, PII classification across government repositories |
| Directive on Privacy Impact Assessment | PIA readiness, PII inventory, breach exposure reduction |
| ATIP Request Management | End-to-end workflow: AI classification, federated search, PII flagging, 30-day deadline support |
Vendor of Record for Ontario Municipalities
Ontario government organizations can engage Shinydocs without an RFP through an existing vendor of record arrangement.
Automated Compliance and Records Management Software
⭐ US Government
Manual FOIA compliance is no longer a viable strategy. The Freedom of Information Act requires agencies to respond within 20 business days. With requests rising 25% year over year, automation is the only sustainable path forward.
Compliance Software for US Government Legislation
| Legislation / Policy | What Shinydocs Addresses |
|---|---|
| Freedom of Information Act (FOIA) | FOIA response readiness, government records search, responsive record identification, statutory deadline support |
| Privacy Act of 1974 | PII classification, access controls, breach exposure reduction across the government content estate |
| Federal Records Act (FRA) | Full information lifecycle management: creation, classification, retention enforcement, disposition |
| NARA Disposition Authorities | Defensible disposition aligned to approved NARA schedules |
| OMB/NARA M-23-07 | Electronic records compliance, legacy system migration support, full audit trail |
| FISMA | Sensitive information flagging, access controls, PII classification across government repositories |
| E-Government Act / Section 208 | Privacy Impact Assessment readiness, PII inventory, breach exposure reduction |
The Challenge
Unstructured Data Creates Compliance Risk for Government Organizations
Manual records management was never built for the content volume modern government produces. Storage grows faster than teams can review it.
Data Governance Policies That Go Unenforced
Classification rules and retention schedules exist on paper. Without automated enforcement, compliance depends on individuals. Gaps accumulate silently.
Content Scattered Across Separate Systems
Records sit in email, SharePoint, GCDOCS, network shares, and legacy platforms. Responding to a request means searching each one separately — or missing content entirely.
Accumulated ROT That Never Gets Cleared
Redundant, obsolete, and trivial content expands storage costs and degrades search accuracy. Without automated disposition, ROT compounds every year.
Platform Independence
Information Management Control Stays with Your Team
Flexible Deployment: On-Premises or Cloud
Deploy inside your existing infrastructure or in the cloud. Your team chooses the environment that fits your department's security and IT requirements.
No Migration Required
Content is classified and governed where it already lives. No staging environment, no bulk move, no disruption to day-to-day operations.
Security and Permissions Unchanged
Active Directory integration ensures existing permissions are honoured from day one. No access disruption, no permission resets, and no security gaps.
Continuous Governance, Not a One-Time Cleanup
Every new record is automatically classified, tagged, and governed from creation. Your backlog clears and new content never accumulates into the next backlog.
Your Organization Owns the Configuration
Your team defines how governance rules are structured, applied, and updated. Retention policies, classification rules, and repository configurations are managed internally.
AI-Ready Content Estate
Your AI Is Only as Good as Your Governed Data
Ungoverned repositories produce unreliable AI outputs. Shinydocs classifies and cleans government content before it enters Microsoft Copilot, RAG pipelines, or any enterprise AI tool. Governance runs continuously, so AI data quality never degrades.
Book a MeetingIncorrect Data Corrupts AI Answers
AI doesn't know which version of a document is current. Duplicates and superseded drafts corrupt AI outputs by grounding responses in the wrong information. Shinydocs removes conflicting versions before they reach AI tools, so responses are built on accurate data.
Misclassified Data Means AI Can't Find the Answer
When documents are misclassified, the right content doesn't surface, or surfaces in the wrong context. Continuous, accurate classification ensures every document is properly labeled, so your AI can find the correct information.
Unprotected Data Is an AI Liability
Without governance, Copilot and RAG tools will surface PII, confidential records, and protected data to any employee with a prompt. Shinydocs flags and restricts sensitive content before it reaches your AI tools, eliminating breach exposure at the source.
Works With What You Already Have
Automated Information Governance Without Migrating a Single Record
Shinydocs connects directly to your existing repositories and content is classified and governed in place. No migration is required.
Book a DemoRepository Coverage Across Every Government Environment
Highlighted connectors are most commonly used in government information management workflows. All connectors are included in a standard Shinydocs deployment.
Customer Testimonial
"We needed one system that could find records across every repository and apply our retention rules without moving a single file. That's exactly what Shinydocs does."
Common Questions
Frequently Asked Questions
🍁 Canada
⭐ United States
Automated Information Governance in Action
On a quick call, we'll map your environment and show you how Shinydocs works with your systems.
