Shinydocs Pro for Government
Eliminate costs and complexity of information management and records while increasing staff efficiency and responsiveness by automating privacy and records compliance.
How the Town of Milton Revolutionized Information & Records Management
The innovative staff at Milton cleaned, classified, and prepared, over 4 million files to meet records management legislations while also making it faster and easier for staff to find the files they need.
Shinydos Pro Key Features & Benefits
Continuous Identification and Reporting
Your IT teams and records staff (if you have them) are already too busy. Automate a hard job – knowing your content and how it relates to your business.
- Make content easier and more accurate to find for a specific purpose.
- Make Personally Identifiable Information (PII) compliant and easily fulfill Data Subject Access Requests (DSAR) across all your content.
- Give your staff a user-friendly search experience where they can easily find what they need.
Search
Once you have confidence in your content, deploying search to your staff is easy.
- The only thing staff want from information management is to find the content they need quickly and reliably.
- Search respects all content permissions. Staff will never see anything restricted.
- Shinydocs Pro classification automation makes search far more powerful than the built-in search in each content source.
Automate Classification
Shinydocs Pro provides both automations and simple search based interfaces for classification.
- Start with search based tagging.
- Use the tagging to create automations.
- Continuously identify and report classified content.
Privacy (PII) Data
Continuously identify and report all your privacy (PII) data.
- Respond with certainty to DSAR (Data Subject Access) requests.
- Ensure content is stored in accordance with data protection and privacy regulations.
- Confirm you are in compliance with your region’s privacy laws.
Cost Savings on Storage
Continuously identify and report all duplicate, obsolete, and trivial content.
- Usually content duplication exceeds 40% to 60%.
- Confidently archive or delete low value content for obvious cost savings.
- Works across on-prem and cloud content sources.
See Shinydocs Pro in Action
Take the 2 minute product tour, to see how Shinydocs Pro automatically analyzes your content, providing robust and secure search capabilities across all your file shares and more.
Then dive further into classifying and reporting your content to ensure the your meeting privacy and compliance legislation.
