Once a cornerstone of business operations, file shares painfully lack efficiency, agility, and modern data privacy controls. Many plan to shut them down, but are challenged to simply pull the plug. In this session, Jim Barnet will demonstrate how to boost the performance and privacy of your file shares today, giving you the time and peace of mind to execute your data strategy tomorrow.

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How to Boost the Performance and Privacy of Your File Shares

Avoid Rushed Content Migrations
How to get the time you need to systematically shut-down your File Shares and migrate with confidence.
Govern Content In-Place
How to minimize the disruption of premature migrations by automating content governance on your File Shares.
Bonus: Slash Storage and Backup Costs
How to save 60% of your storage and IT admin costs by automatically identifying content to be archived or retired.

Strengthen Data Privacy
How to create an automated program to identify ad secure sensitive data and PII stored improperly on File Shares.
Make Content Easier to Find
How to reclaim hours of productivity time with one simple Enterprise Search bar to find content across systems.

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Data Governance FAQ

What is PII and why is it so important for organizations to be vigilant in securing PII?

PII stands for “personally identifiable information”. It refers to any data that can be used to identify a specific individual, either on its own or when combined with other information. Examples of PII include names, addresses, phone numbers, email addresses, social security numbers, and biometric data. Organizations must be vigilant in securing PII for several reasons: privacy concerns; legal and regulatory compliance; trust and reputation; financial risks; identity theft and fraud; and data security and integrity.

Why is privacy and records governance so critical for enterprise companies?

Enterprise companies are subject to various legal and regulatory requirements regarding data privacy, retention, and disposal that are changing constantly. Privacy and records governance can help companies navigate these complex requirements and avoid legal disputes or penalties associated with non-compliance.

What is file sharing and what are the associated challenges?

File sharing is the public or private sharing of files or folders on a computer connected to a network. It allows several people to use the same file data, creating and modifying files depending on access permissions. Popularized in the late 90s, there are significant risks to file sharing in its current form: content growth and sprawl; PII and security concerns; access control limitations; limited meta tagging and search functionality; and the need for stronger governance and security.

When migrating data and information, what are the pitfalls of the “lift and shift” method?

The “lift and shift” method, also known as forklift migration, involves moving data and applications from one environment to another without making significant changes to the underlying architecture or functionality.

While this approach can be relatively straightforward, it also comes with several pitfalls:

– Challenges with locating content in the new repository
– Inefficiency: lifting and shifting may not optimize migrated data and applications for the new environment
– Failure to achieve governance goals
– Maintaining PII that could have been eradicated
– Poor content aggregation
– Security and compliance risks
– Added IT Overhead

What risks do organizations need to consider when contemplating a data management strategy?

When contemplating a data management strategy, organizations need to consider a number of factors, including cost, budget, data privacy, data quality, potential integration challenges, and the existence of emerging technologies. Perhaps the most important consideration is the human factor – change management is difficult for employees and organizations must make it as easy as possible for them to adapt and understand the goals and tactics.