Personally Identifiable Information (PII)

Safeguarding your sensitive data has never been easier.

Safeguard sensitive data and PII, ensuring compliance, and optimizing storage costs.

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What is PII?

Personally Identifiable Information (PII) refers to any data that can be used to identify an individual, such as their name, social security number, email address, or physical address.

It is a critical concept in data security and privacy, as the exposure of PII can lead to identity theft, fraud, and privacy breaches. Protecting PII is not only a matter of safeguarding individual privacy but also a legal requirement in many jurisdictions, with regulations like GDPR and CCPA imposing strict penalties for mishandling or exposing PII.


Content Scatters Risks

Content sprawl across various storage locations hinders quick access and puts sensitive data at risk. Despite controls and policies, human habits and collaboration threaten security.

Sensitive data, like credit card numbers, driver’s licenses, and tax information, is easily scattered across file shares, network drives, local drives, email attachments, M365, MS Teams, SharePoint, and OneDrive.

The consequences of not proactively securing this data include increased compliance risks, resource-intensive audit responses, hefty financial penalties, and the potential for data breaches, which harm reputation, brand, revenue, and customer retention.


Why Choose Shinydocs for PII Data Protection?

Shinydocs, empowers you to safeguard sensitive information, reduce risk, and navigate complex regulatory landscapes with confidence.

  • Comprehensive Data Protection: Offering a holistic approach to data protection, enabling you to find and proactively secure sensitive information, preventing data breaches, and maintaining compliance across diverse data sources and platforms.
  • Simplified Compliance Management: Managing complex regulatory requirements becomes effortless. Stay ahead of compliance challenges by leveraging customizable rules and automated solutions, ensuring your organization adheres to data protection laws with ease.

Ensure Data Integrity

Shinydocs prevents data corruption during migrations, ensuring a smooth transition to new systems.

Optimize Storage Costs

Save up to 60% on storage, backup, and IT admin expenses by identifying and retiring redundant data with Shinydocs.

Boost Compliance Efforts

Achieve regulatory compliance effortlessly with Shinydocs, reducing the risk of costly fines and audits.

Graeme Riley, CIO of Dunedin City Council

“With Shinydocs, we established a new way of work which allows our users to instantly find any information, across any system. Shinydocs has simplified our users’ lives, made onboarding new staff more efficient, and helped improve compliance and information accuracy.”

Graeme Riley, CIO

See our PII software in action.

Shinydocs automates the process of finding and identifying content across your organization, wherever it is.

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Chat with one of our knowledgeable specialists who can help you get started with the right automated data migration solution based on your goals.

Personally Identifiable Information (PII) FAQ

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