Privacy Policy – Current as of January, 2023

This Privacy Policy (the “Privacy Policy”) describes Shinydocs’ procedures on the collection, use, and disclosure of Your personal information when You use our website, accessible from www.shinydocs.com. Privacy laws in Canada generally define “personal information” as any information about an identifiable individual, which includes information that can be used on its own or with other information to identify, contact, or located a single person. Personal information does not include business contact information, including your name, title or business contact information.

At Shinydocs, we are committed to maintaining the accuracy, confidentiality, and security of Your Personal Data. As part of this commitment, Our Privacy Policy governs Our actions as they relate to the collection, use and disclosure of Personal Data. We will only use Your Personal Data in accordance with this Privacy Policy unless otherwise required by applicable law. We strive to ensure that the Personal Data we collect about You is adequate, relevant, not excessive, and used for limited purposes. 

This Privacy Policy applies only to Our online activities and is valid for visitors to Our Website with regards to the information that they shared. This policy is not applicable to any information collected offline or via channels other than this Website. 

Definitions

For the purposes of this Privacy Policy: 

● “Website” refers to Shinydocs, accessed from www.shinydocs.com; 

● “Company” (referred to as either “the Company”, “We”, “Us”, or “Our” in this agreement) refers to Shinydocs Corporation located at 410 Albert St Suite 100, Waterloo ON N2L 3V3, Canada; 

● “Cookies” are small files that are placed on Your computer, mobile device, or any other device used by a website, containing the details of Your browsing history on the website among its many uses; 

● “Device” means any device that can access the Website such as a computer, cell phone, or a tablet;

● “Personal Data” is any information that can be used on its own or with other  information to identify, contact or locate an identified or identifiable individual; 

● “Service Provider” means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Website, to provide the Service on behalf of the Company, to perform services related to the Website, or to assist the Company in analyzing how the Website is used; 

● “Usage Data” refers to data collected automatically, either generated by the use of the Website or from the Website infrastructure itself (for example, the duration of a page visit); and 

● “You” (referred to as “Your” or “You” in this agreement) means the individual accessing or using the Website, or the Company, or other legal entity on behalf of which such individual is accessing or using the Website, as applicable. 

By accessing or using this Website, you indicate that you understand, accept, and consent to the practices described in this Privacy Policy. This Privacy Policy may change from time to time. Your continued use of this Website after we make changes indicates that you accept and consent to those changes, so please check the Privacy Policy periodically for updates.  

You have the legal right to withdraw your consent under certain circumstances. To withdraw your consent, if applicable, contact us. Please note that if you withdraw your consent, we may not be able to provide you with a particular product or service. We will explain the impact to you at the time to help you with your decision. 

Information We Collect

Personal Data

The Personal Data that You are asked to provide, and the reasons why You are asked to provide it, will be made clear to You at the point we ask You to provide Your Personal Data. 

If You contact us directly, we may receive additional information about You such as Your name, email address, phone number, the contents of the message and/or attachments You may send us, and any other information You may choose to provide. 

While using Our Website, We may ask You to provide Us with certain Personal Data that can be used to contact You. Personal Data may include, but is not limited to: 

● Email address 

● First and last name 

● Phone number 

● Address, State, Province, ZIP/Postal Code, City 

Usage Data

Usage Data is collected automatically when using the Website. Shinydocs follows a standard procedure of using log files. 

Usage Data may include information such as Your Device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of Our Website that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data. 

When You access the Website by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data. 

We may also collect information that Your browser sends whenever You visit Our Website or when You access the Website by or through a mobile device. 

Tracking Technologies and Cookies

Usage Data is collected automatically when using the Website. Shinydocs follows a standard procedure of using log files. 

We use Cookies and similar tracking technologies to track the activity on Our Website and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Website. The technologies We use may include: 

● Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of Our Website. Unless You have adjusted Your browser setting so that it will refuse Cookies, Our Website may use Cookies.

● Web Beacons. Certain sections of Our Website and Our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity). 

We use Cookies for the purposes set out below: 

● Necessary / Essential Cookies 

Type: Session Cookies 

Administered by: Us 

Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services. 

● Tracking and Performance Cookies 

Type: Persistent Cookies 

Administered by: Third-Parties 

Purpose: These Cookies are used to track information about traffic to the Website and how users use the Website. The information gathered via these Cookies may directly or indirectly identify You as an individual visitor. This is because the information collected is typically linked to a pseudonymous identifier associated with the device You use to access the Website. We may also use these Cookies to test new pages, features or new functionality of the Website to see how Our users react to them.

How We Use Your Information

The Company may use Personal Data for the following purposes: 

● To provide and maintain Our Website, including to monitor the usage of Our Website.

● For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Website. 

● To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication 

● To provide You with news, special offers and general information about other goods, services and events which We offer that are similar to those that You have already purchased or enquired about unless You have opted not to receive such information. 

● To manage Your requests: To attend and manage Your requests to Us.

● For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy,

liquidation, or similar proceeding, in which Personal Data held by Us about our Website users is among the assets transferred. 

● For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Website, products, services, marketing and Your experience. 

We may share Your Personal Data in the following situations: 

● With Service Providers: We may share Your Personal Data with Service Providers to monitor and analyze the use of Our Website, for payment processing, or to contact You. 

● For business transfers: We may share or transfer Your Personal  Data in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company. 

● With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include joint venture partners or other companies that We control or that are under common control with Us. 

● With business partners: We may share Your information with Our business partners to offer You certain products, services or promotions. 

● With Your consent: We may disclose Your Personal Data for any other purpose with Your consent. 

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with Our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce Our legal agreements and policies. 

The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Website, or We are legally obligated to retain this data for longer time periods. 

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company’s operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer. 

The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other Personal Data. 

Disclosure of Your Personal Data

Business Transactions 

If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy. 

Law enforcement 

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency). 

Other legal requirements 

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to: 

● Comply with a legal obligation 

● Protect and defend the rights or property of the Company 

● Prevent or investigate possible wrongdoing in connection with the Website

● Protect the personal safety of Users of the Website or the public 

● Protect against legal liability 

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security. 

Detailed Information on the Processing of Your Personal Data

The Service Providers We use may have access to Your Personal Data. These third-party vendors collect, store, use, process and transfer information about Your activity on Our Website in accordance with their Privacy Policies. 

Analytics 

We may use third-party Service Providers to monitor and analyze the use of Our Website. 

Google Analytics 

Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of Our Website. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network. 

Leadfeeder 

HubSpot 

Advertising

We may use third-party Service Providers to monitor and analyze the use of Our Website to help inform external advertising campaigns or inform us of campaign performance. 

Google Ads 

LinkedIn Ads 

Facebook Ads 

Detailed Information on the Processing of Your Personal Data

Under the CCPA, among other rights, California consumers have the right to:

● Request that a business that collects a consumer’s Personal Data disclose the categories and specific pieces of personal data that a business has collected about consumers. 

● Request that a business delete any Personal Data about the consumer that a business has collected. 

● Request that a business that sells a consumer’s Personal Data, not sell the consumer’s Personal Data. 

If You make a request, we have one month to respond to You. If You would like to exercise any of these rights, please contact Us.

GDPR Data Protection Rights

We would like to make sure You are fully aware of all of Your data protection rights. Every user is entitled to the following: 

● The right to access – You have the right to request copies of Your Personal Data. We may charge you a small fee for this service. 

● The right to rectification – You have the right to request that we correct any information You believe is inaccurate. You also have the right to request that we complete the information You believe is incomplete. 

● The right to erasure – You have the right to request that we erase Your Personal Data, under certain conditions.

● The right to restrict processing – You have the right to request that we restrict the processing of Your Personal Data, under certain conditions. 

● The right to object to processing – You have the right to object to Our processing of Your Personal Data, under certain conditions. 

● The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to You, under certain conditions. 

If You make a request, we have one month to respond to You. If You would like to exercise any of these rights, please contact Us. 

Children’s Information

Another part of Our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity. 

Shinydocs does not knowingly collect any Personal Data from children under the age of 13. If You think that Your child provided this kind of information on Our Website, we strongly encourage You to contact us immediately and we will do Our best efforts to promptly remove such information from Our records. 

Our Website may contain links to other websites that are not operated by Us. If You click on a third-party link, You will be directed to that third-party’s site. We strongly advise You to review the privacy policy of every site You visit. 

We have no control over and assume no responsibility for the content, privacy policies or practices of any third -party sites or services. 

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page. 

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page. 

Contact Us

If You have any questions about this Privacy Policy, You can contact Us:

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