Automating Records Retention Policies for Accuracy and Efficiency

Elevate your data strategy with advanced records retention solutions.

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What is Records Retention?

Records retention involves the systematic management of documents and information that organizations are legally or operationally required to maintain for a certain period. This practice is crucial for ensuring compliance with legal and regulatory requirements, optimizing storage space, and maintaining data integrity. Effective records retention strategies aid in managing risks, enhancing accessibility to important information, and ensuring seamless business operations.


Overcoming Records Hurdles

Organizations often struggle with managing large volumes of records, facing challenges in compliance, storage, and accessibility. Ineffective records retention can lead to legal risks, inefficient use of resources, and loss of critical information. The complexity increases with the dynamic nature of regulatory requirements and the growing volume and variety of data. Implementing and automating a robust and flexible records retention policy is key to addressing these challenges.


Strategic Approach to Records Management

Shinydocs automates the application and monitoring of retention policies and schedules to reduce the burden on your employees:

  • Tailored Retention Policies: We automate the classification and tagging of files with the appropriate retention schedule, and monitor the retention schedules.
  • Efficient Recordkeeping Systems: Our solutions are designed for efficient record categorization, storage, and retrieval.
  • Regulatory Compliance Assurance: Get easily customizable records retention and classification schemes that meet the requirements of your policies without making people do all the work.
  • Scalable and Secure: Our systems are scalable to handle growing data needs while ensuring the utmost security of your records.

Confidence in Records Management

Ensuring Compliance and Efficiency

Customized Retention Strategies

Our solutions are tailored to align with your unique operational needs, ensuring effective and compliant records retention.

Advanced Recordkeeping Technologies

We leverage cutting-edge technology to streamline your records management, enhancing accessibility and reducing costs.

Compliance Expertise

We easily modify how records are classified and retained based on your policies.

Secure and Scalable Solutions

Our robust systems not only provide accurate records management but also scale with your organization’s growth.

Graeme Riley, CIO of Dunedin City Council

“With Shinydocs, we established a new way of work which allows our users to instantly find any information, across any system. Shinydocs has simplified our users’ lives, made onboarding new staff more efficient, and helped improve compliance and information accuracy.”

Graeme Riley, CIO

Revolutionize Your Records Retention

Discover how our records retention solutions can streamline your operations and ensure compliance.

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Connect with our experts to modernize your approach to the retention of records.

Records Retention FAQ

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