Shinydocs is a Supply Ontario Vendor of Record, accessible to Federal Agencies via SLSA
Find & Classify, Records Faster with AI.
Shinydocs gives government staff complete control of their information—securely, efficiently, and without disrupting existing systems. By connecting to all your data across repositories and legacy systems, we deliver one unified search experience to instantly find records, respond to FOI requests fast, classify content, and clean up outdated files.
Intuitive Search Experience
Shinydocs Pro enables your staff to instantly find and access critical records and documents, regardless of where they are stored, while ensuring robust security compliance with government regulations. Through automated document classification and centralized search across you data repositories, Shinydocs Pro goes beyond the limitations of traditional search tools.
It provides a unified search experience, improving efficiency and enhancing data retrieval accuracy, all while keeping your organization’s sensitive information secure. Shinydocs Pro ensures regulatory compliance, streamlines document management, and enhances your organization’s ability to serve the public effectively.
FOI Requests
Shinydocs Pro empowers government organizations to quickly index and search through multiple data repositories, enabling fast and accurate retrieval of information relevant to FOI (Freedom of Information) requests. With automated classification and advanced search capabilities, you can easily identify and access the specific records, files, and documents needed for compliance, ensuring a streamlined and efficient response process.
By leveraging centralized search and automated tagging, Shinydocs Pro eliminates the manual effort and inefficiencies typically associated with FOI requests, helping your staff maintain transparency and meet deadlines with confidence.
Migration Support
Shinydocs Pro simplifies the process for governments before any data migration. We ensure your files, records, and sensitive data are clean, organized, and fully prepared for the transition. By addressing disorganized content and reducing data clutter, we help lower storage costs, streamline data workflows, and ensure compliance with privacy and records management legislation—all before migration begins. Optimize your migration with confidence and precision.
Automated PII Detection
Shinydocs Pro enhances PII detection to help you securely manage sensitive data, including PHI and CUI, across your entire data environment. With advanced scanning capabilities, we reduce risk and ensure compliance with confidence.
Our solution makes it easy to align with key regulations and security controls, including RMF, CMMC, NIST, IL4, CDM, DISA & CISA Directives, the Cybersecurity EO, Zero Trust, and comprehensive data protection and governance frameworks.
Shinydocs Pro empowers your organization to meet compliance standards while safeguarding sensitive information, reducing operational risk, and enhancing security across all data systems.
Smart Tagging & Classification
Shinydocs Pro helps government organizations streamline document management with advanced bulk and custom tagging capabilities. These enhancements allow your team to quickly and accurately tag and classify records at scale, improving data retrieval, structure and organization, ensuring consistency across all your data.
With Shinydocs Pro, you can maintain regulatory compliance while boosting operational efficiency, reducing the time spent on manual classification, and ensuring that your organization meets the stringent requirements of data management frameworks.
Duplicate and ROT Detection
Shinydocs Pro helps government organizations efficiently identify and eliminate duplicate data and ROT (redundant, outdated, and trivial) records across all systems, including SharePoint, Box, FileNet, iManage and NetDocuments and more. By disposing of unnecessary files, you can reduce storage costs by up to 40-60% and free up valuable storage space.
This process ensures only relevant, compliant records are retained, supporting your data governance efforts and enhancing overall information management efficiency while cutting operational costs.
