Does Shinydocs require us to migrate content to a new system?

No. Shinydocs governs content in place. Connect your existing repositories and start governing without moving a single file.

How long does deployment take?

Most organizations reach active governance within four weeks. Shinydocs connects to your repositories and begins classifying content immediately.

Which repositories does Shinydocs connect to?

Shinydocs connects to SharePoint, OpenText, GCDOCS, iManage, NetDocuments, network file shares, email archives, and more.

How does Shinydocs handle sensitive or regulated content?

Shinydocs classifies and flags PII, PHI, and regulated records automatically. Apply retention schedules and access controls without manual review.

Do staff need training to use Shinydocs?

No heavy training required. Shinydocs runs in the background. Staff use their existing interfaces and experience faster, more accurate search results.

Can Shinydocs support AI and automation initiatives?

Yes. Shinydocs cleans and classifies your content estate so AI tools draw from accurate, governed data — not ROT-contaminated repositories.

Automated Information Governance Case Studies

Use cases for your all-in-one solution for data cleansing, federated search, AI data classification, and automated information lifecycle management.

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Sound familiar?

Content scattered across repositories
Accumulated ROT
Unenforced retention
Regulatory deadlines at risk
AI on bad data
Staff can't find files

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Modern Information Governance & Information Lifecycle Management

Trusted by highly regulated, content-rich organizations across government, legal, financial services, energy, and healthcare.

ATIP/FOI Response Readiness

Locate responsive records across GCDOCS, SharePoint, and email in minutes. Meet the 30-day ATIP and 20-day FOIA statutory deadlines without manual repository-by-repository searching.

Defensible Disposition Against Approved Schedules

Apply Library and Archives Canada disposition authorities and NARA schedules automatically to every record. Capture a full audit trail for every classification and disposition action.

Unstructured Data Inventory Before Migration

Identify ROT, duplicates, and sensitive content across GCDOCS, SharePoint, and network drives before migrating. Move only what belongs in the new environment.

Client Matter Identification & CMID Tagging

Automatically tag unclassified files to the correct matter number across iManage, NetDocuments, SharePoint, and file shares. Eliminate manual review and misfiled records at scale.

Defensible Matter Destruction

Apply retention policies to closed matters across iManage and NetDocuments and disposition with a full audit trail. Prove what was destroyed, when, and under what authority.

eDiscovery & DSAR Response

Surface privileged, responsive, and sensitive content across every repository in one federated search. Cut response time from weeks to hours.

OSFI & FINTRAC Audit Readiness

Classify and locate records required for regulatory examination across SharePoint, OpenText, and core system repositories. Demonstrate governance on demand without last-minute scrambling.

PII & Sensitive Data Exposure Reduction

Identify personal and financial data sitting unprotected across SharePoint, OpenText, and network drives. Reduce PIPEDA breach exposure before regulators ask.

Retention Enforcement Across Core Systems

Apply OSFI and FINTRAC mandated retention schedules automatically to every connected system. Eliminate manual tagging and policy gaps entirely.

Safety & Operational Records Governance

Classify and retain engineering documentation, safety records, and inspection reports against NERC, CNSC, NRC, ECCC, and EPA requirements automatically.

File Share Cleanup Before Platform Migration

Eliminate ROT from decades of accumulated engineering files across SharePoint, OpenText, and network drives before migrating. Move only what belongs in the new environment.

Asset Documentation Discovery

Find critical operational records across SharePoint, OpenText, and engineering document management systems in seconds. One federated search covers every system without migration.

Bruce Power

Ontario, Canada · Nuclear Energy

Over 15 million files needed to be cleaned, secured, and made findable across the organization — for 4,000 users with critical documentation needs.

Files cleaned & secured

15M+

Users served

4,000

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PHI & PII Classification Across Clinical Repositories

Identify and secure patient data, research records, and regulatory submissions across SharePoint, OpenText, and EDMs. Reduce HIPAA and PIPEDA breach exposure before it occurs.

FDA 21 CFR Part 11 & HIPAA Compliance Readiness

Apply retention schedules to clinical and research content automatically across every connected repository. Demonstrate audit-ready governance on demand under FDA 21 CFR Part 11.

Regulatory Submission Record Management

Classify, retain, and locate FDA submission documentation across research repositories and EDMs. Ensure records are findable, governed, and protected when regulators ask.

AgNovos Healthcare

Life Sciences · Biotech

A critical data project was stalled by duplicate, outdated, and trivial content across repositories — slowing research timelines and increasing storage overhead.

Duplicate files found

65%

Trivial files removed

85,500

Files indexed

3.8M

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Testimonials from Enterprise Organizations

"Visibility is everything. If we didn't have Shinydocs, there's no way we could have disseminated what was in all those shares to make business decisions on data. It's probably the most transformative thing that we've done digitally."

Jay Hitchcock Director of the Digital Transformation Office · Bruce Power

"Shinydocs has done what years of dedicated service capacity could not — provide records management to County documents across all unmanaged repositories through automation, visibility, and improved search capabilities."

Roberta Fernell Director of Information & Technology Services · County of Newell

"With Shinydocs, we established a new way of work which allows our users to instantly find any information, across any system. Shinydocs has simplified our users' lives, made onboarding new staff more efficient, and helped improve compliance and information accuracy."

Graeme Riley CIO · Dunedin City Council

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Storage Cost Reduction: 27%
Records Under Active Governance: 98%
Backlog Cleared in 12 Months: 20 Years
On Governed Content: 4.5x ROI
Saved in Year One: $408k
Regulatory Response Times: Days to Min

Challenges Shinydocs Information Governance Software Solves

Challenges and how Shinydocs solves them
Challenge	Shinydocs Solution
Information spread across multiple repositories	Federated search with no migration required — find content across every connected system from one interface.
Legacy content and ROT accumulation	Ongoing content cleanup — redundant, obsolete, and trivial data identified and disposed of with a full audit trail.
Data that accumulates faster than teams can manage it	Automated retention schedules applied to every classified record from creation forward.
AI tools drawing from ungoverned, inaccurate content	Continuous classification and cleanup ensures AI tools draw from clean, accurate, governed data.
Lack of productivity and disorganized files	Staff find files in seconds from one governed interface — regardless of which repository the content lives in.
Regulatory deadlines at risk	Federated search surfaces responsive records in minutes — not days. Meet ATIP, FOIA, audit, and discovery deadlines consistently without manual hunting across repositories.

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Automated Information Governance & Federated Search

An information lifecycle and records management platform designed to reduce risk, improve compliance, and increase internal visibility.

Inventory & eDiscovery

Every repository scanned, tagged, and scored. Find files across repositories from one place without migrating any content.
PII & Data Classification

High-confidence AI flags all content across every connected system. ROT and duplicates identified and addressed simultaneously.
Humans Review Edge Cases

Ambiguous content routed to a qualified reviewer with context. Reviewers only see what genuinely requires a decision.
Defensible Disposition of ROT

Redundant, obsolete, and trivial data disposed of with a full audit trail. Automated governance keeps content clean going forward.
Retention Schedule Enforcement

Schedules automatically applied to every classified record. Your retention policy becomes enforced reality, not documented ideal.